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Hiring

As listed below, there are a variety of hiring options at ASU. You are encouraged to contact your Business Services or Research Support HR representative for specific guidance about these options which also will help simplify the process.

All positions require a solid business justification, a clearly identified funding source and the appropriate approvals.

Academic Personnel Recruiting Process

Recruiting for tenured/tenure eligible faculty, continuing status/continuing status eligible academic professional, lecturers, professor of practice and all other academic employees on a multi-year appointment are handled through the Dean’s Office. For additional information or questions, please contact the Academic Services Coordinator.

For all other year-to-year appointments and postdoctoral scholars, please contact your Business Services or Research Support representative for information or questions.

Faculty Associate and Graduate Assistant Hiring Process

Open recruitments for faculty associates on a semester appointment or graduate assistants are not required. The Business Services HR team will send out information prior to the start of each semester to the school directors and their assistants for hiring these individuals. Grant funded draduate assistantships funded will be managed individually with the respective PI. The process outlined below should be used for hires at any point in the year and not just for the hires processed at the start of the semester.

Approvals – Semester hires may require several approvals based on the funding source(s). See table below:

Funding Source

Approval

Unit State

Director & BSO

Unit Local

Director & BSO

Grant, RID, IIA

PI & RISE accountant

Faculty Commitment, Prof Development, Start up

Faculty & BSO

Hiring Rates – Below are typical CONHI hiring ranges for graduate assistants.

  • Graduate Research/Teaching Assistants (RA/TA): $15,000 - $18,000 per academic year based on a 50% assistantship plus tuition
  • Graduate Service Assistants (GSA): $15,000 - $18,000 per academic year based on a 50% assistantship

Submitting a Request – Requests should be submitted using the Request to Hire and Waiver of Recruitment form to Business Services or RISE. Requests need to include the start and end dates of the appointment, salary, FTE and funding source (ASU account number).

Staff Hiring Process

Staff positions can be recruited for and hired through a competitive process or through a waiver. Information on the approvals and processes for each of these is described below.

Competitive Recruitment

A competitive recruitment is when a position is posted on the ASU website and the candidate is selected through the posting.

Approvals – some actions will require Dean or Provost level approval which can take additional time to gather. The most common actions are represented below. The Business Services or Research Support HR team can assist with more specific scenarios and questions.

Type

Approval(s)

Backfill

Director, BSO/RISE, Dean

 

Reclassification

Director, BSO/RISE, Dean, Provost

FTE increase

Director, BSO/RISE, Dean

New Position

Director, BSO/RIS, Dean, Provost

Submitting a Request – Requests should be submitted using the HR Change Request form.

Waiver of Recruitment

A waiver of recruitment is when a candidate is waived into a position without it being posted on the ASU website. Waivers should only be requested for short-term positions where the work needs to be completed before a competitive recruitment could be performed or for some high level, unique positions. Waiver requests that do not meet this criteria will be processed as competitive recruitments.

Approvals – Dean level approval is required and units will need to provide justification for the waiver and identify funding source.

Submitting a Request – Requests should be submitted using the Request to Hire form to Business Services or RISE.

Student Hiring Process (Hourly)

Postings for hourly student worker or stipend positions are required to fill or create a student worker position (excludes Graduate Assistant positions). 

Approvals – Student hires may require several approvals based on the funding source(s). See table below:

Funding Source

Approval

Unit State

Director, BSO

Unit Local

Director, BSO

Grant, IIA, RID

PI & RISE accountant

Faculty Commitment, Prof Development, Start up

Faculty, Director, BSO

Hiring Rates – Below are the suggested hiring ranges for hourly student workers.

  • Undergraduate Hourly: Starts at $10.00 per hour
  • Graduate Hourly: $12.00 - $16.00 per hour

Submitting a Request – Requests should be submitted using the Request to Hire form to Business Services or RISE.

Out of State Hires

Departments are required to obtain approval for any employees that are hired and who physically work out of the state of Arizona. These employees are subject to all employment-related laws of the state in which they work. Financial Services must be informed in advance of potential work arrangements outside of Arizona to be fully compliant with all state reporting, taxation, and employment regulations. An administrative fee is assessed to departments that hire out-of-state employees to help defer the administrative costs related to reporting requirements. Financial Services will charge departments a $50 quarterly fee for each out-of-state employee. The Business Services or Research Support HR teams can assist units with any questions.

Approvals – Provost

Process – The hiring unit will need to complete the Approval for Out-of-State Employee form and submit it to your CONHI HR representative for review and approvals. 

 


Last revised by Mitchell Tay on Wednesday, July 25, 2018 - 8:57am