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Termination

Please consult with your Business Services or Research Support HR representative about this process to ensure a smooth transition.

Exiting Instructions for Employees

Leaving ASU – Employees who are leaving ASU should review the checklist below in addition to the University’s Exit Information.

  • Submit a letter of retirement/resignation to your supervisor
  • Enter your final time into TAS and PeopleSoft for approval and processing for your final check (if applicable).
  • Return your Sun Card, unless you are retiring from ASU or are currently a student.
  • Return any University IS/IT Equipment, Computer, and Hard File Management that is in your possession.  Please do not delete any work related files as they will be archived for future use.
  • Return your parking decal to your campus parking office (this could include a bus/rail pass if applicable).
  • Pay any outstanding fees.
  • Turn in all other ASU property to your department.
  • Update your home address through MyASU (if applicable) for future correspondence and tax purposes.
  • Exit Interview: An exit interview is optional. It provides you with the opportunity to discuss any outstanding employment issues, if necessary.  Your responses are valued and appreciated.
    • Online (Staff):  Use the Optional Online Exit Interview if you are unable to schedule and/or attend a face-to-face optional exit interview. 
    • Face-to-Face (Staff):  To schedule an in-person appointment with your appropriate representative, please contact an HR Generalist in the HR Partners' Group.
    • Tenured, tenure-track and multiyear faculty, as well as continuing status, continuing-status track and multiyear academic professionals should contact the Office of the Provost at 480-965-7405 to schedule an optional exit interview. All other faculty and academic professionals should contact their deans’ offices.

Transferring to Another ASU Department – Employees who are leaving their department but will stay within the university should review the checklist below.

  • Submit a letter of retirement/resignation to your supervisor
  • Enter your final time into TAS and PeopleSoft for approval and processing.
  • Return any University IS/IT Equipment, Computer, and Hard File Management that is in your possession.  Please do not delete any work related files as they will be archived for future use.

Information for Supervisors

Supervisors should review the checklist below in addition to the University’s Termination Checklist.

  • Submit employee’s resignation/retirement letter to CONHI Business Services well in advance of the employee’s last day.
  • On the employee’s last day, collect all university property.

Involuntary Staff Terminations – Involuntary termination occurs when the university discontinues an individual’s employment. Supervisors will need to consult with the CONHI Business Operations partner prior to initiating an involuntary termination. The Business Operations partner will work with supervisors to ensure the appropriate approvals are obtained.

Student Terminations – Supervisors should submit an email to notify the CONHI Business Operations partner that a student is leaving or to request an involuntary termination of a student’s position.

 

***Additional Helpful Links (Links found at https://cfo.asu.edu/leavingasu)

Information for Exiting Employees 
Retirement Plans and Information
Retirement Planning
Computer Accounts Information
Exit Interview (paper form)


Last revised by Debra Fisher on Friday, January 20, 2017 - 1:34pm